Author: Luciano Torrente

In the last few years, technological developments have introduced new tools and methodologies for the conduct of competition tests. In particular, the adoption of suitable digital tools has represented a significant step towards a more efficient management of resources and a reduction in the costs associated with the organization of competitions. In this article, we will explore the economic advantages that Recrytera’s digital solution offers for public competitions and private company selections to meet these features.

Savings on digital competitions

Reduced printing and distribution costs

One of the most obvious benefits of Recrytera’s digital competition solution is the significant reduction in costs associated with printing large quantities of tests and supporting materials. By using tablets for test taking and eliminating the need for hard copies, public and private organizations can save considerably on production and distribution costs.

This means not only financial savings but also a positive impact on the environment by reducing paper consumption and pollution associated with production.

Reduction of errors in correction

Thanks to the automation of correction processes, competitions in digital mode reduce the risk of human error and considerably speed up the time needed to return candidates’ results. In this case, it is not just a matter of saving money, but a broader saving, in the sense of people and resources employed and, above all, time.

This efficiency of Recrytera’s solution not only optimizes human resources, but also improves the overall quality of the assessment experience.

Simplifying logistical organization in digital competitions

The organization of digital recruitment greatly simplifies the logistics of preparing and administering tests. The planning of classrooms, the distribution of tests and the supervision of competitors can be managed much more efficiently. This means savings in time and resources, allowing institutions to concentrate on other important activities.

Enabling multi-location participation

Digital recruitment procedures such as ours provide greater flexibility in the administration of tests, also allowing candidates to take part in competitions in real time in multiple locations. This option can further reduce the costs associated with transporting participants to competitions. The reduction in travel costs not only benefits the participants, but also reduces the environmental impact associated with travel.

Recrytera’s solution is the most efficient way to optimize the economic and time resources of a competition or selection. The economic benefits, from reduced printing costs to logistical simplification, not only improve operational efficiency but also the overall quality of the evaluation process and outline a sustainable, state-of-the-art approach to competition management.

In the heart of the digital era, the Italian public administration is embracing innovation to face an epic challenge: renewing its workforce by drawing on new generations.

The first step in this new direction was taken with the launch of a considerable number of public competitions held in totally digital form. An innovation which has made it possible, in 2021, to hire 45,000 young people in the PA, with permanent contracts, and to foresee for the following years a number equal to 300,000 recruitments.

At the center of this transformation process there is Recrytera, whose technological and methodological support is redefining the methods of personnel selection in the PA. Let’s discover together how Agenzia delle Dogane e dei Monopoli has experienced this change, achieving incredible results.

Recrytera leads PA towards digitization

Starting in early 2021, Recrytera is leading the way in the digitization of PAs, managing public competitions in a totally innovative way, using ten thousand tablets for the conduct of tests, a wristband equipped with a QR code for the identification of candidates, which has enabled the speeding up of the accreditation and recognition phase.

All this has allowed 1.5 million candidates to be examined and a reduction in the percentage of appeals and disputes.

Not only that, but the technological approach has also made it possible to reduce the time of the selections, allowing them to be handled simultaneously, even remotely and in geographically distinct locations, and to conclude them in a much shorter time than with the paper-based method.

 

The experience of Agenzia delle Dogane e dei Monopoli
Aiming for the future by learning from the past

This is the choice made by Agenzia delle Dogane e dei Monopoli which, for the new competition scheduled for 2024, has chosen to rely once again on the clever technologies provided by Recrytera.

Agenzia delle Dogane e dei Monopoli is a non-economic public body with legal personality and wide regulatory, administrative, patrimonial, organizational, accounting and financial autonomy, politically dependent on the Ministry of Finance.

The first contact between the Agenzia delle Dogane e dei Monopoli and Recrytera took place in 2021 when the Agency decided to call for a tender, making the suitability in the digital management of the entire tender process one of the requirements for its entrustment.

The entrusting included the eventual pre-selection phase, the provision of hardware and related support, and the coordination between the various decentralized locations intended for holding the competition. All this during a pandemic, one of the most complex periods in modern history.

The surprising results achieved by Agenzia delle Dogane e dei Monopoli

In the course of 2021, through the constant support of Recrytera, Agenzia delle Dogane e dei Monopoli finalised a major recruitment procedure, totally digitally.

Recrytrera’s support enabled the Agenzia delle Dogane e dei Monopoli to carry out the selection simultaneously in sixteen different locations throughout the country and to recruit more than 1,200 functionaries in 8 months, selected from 180,000 candidates, with a very low drop-out rate of around 5%.

Further achievements were the great reduction in the time taken to complete the entire procedure, between the publication of the competition notice and the publication of the final ranking of the winners, and a total elimination of the error rate compared to the classic paper-based procedure.

Recrytera cares about environmental protection

An issue that Recrytera has always focused on is environmental protection.

The use of tablets and, more generally, of all technological devices has made it possible to cut down on problems related to environmental pollution, and to the disproportionate use of paper.

All this has prompted Agenzia delle Dogane e dei Monopoli for the second time to draw up a new framework agreement that provides for the launch of new competition procedures aimed at the participation of thousands of candidates.

Said and done.

Between 2022 and 2023, Agenzia delle Dogane e dei Monopoli published and announced new selections for more than 1,000 candidates, and in 2024 it published a new competition for 564 full-time and permanent positions, whose applications were collected in a totally digital form, for various professional figures: these are experts in various fields ranging from communication to more technical-professional sectors.

The success of Agenzia delle Dogane e dei Monopoli should serve as a wake-up call for all PAs that still rely on traditional recruitment methods. It is time to look beyond, to take an example from those who have dared to innovate, achieving surprising results.

Recrytera: PA’s partner in the digitization challenge

Recrytera acts as a strategic partner for PAs wishing to embark on this path of renewal, offering not only the technology but also the expertise and support needed to navigate the change.

We invite all public administrations to reflect on the potential of digitization in public competitions. It is an opportunity to take a qualitative step forward in human resources management, improving not only internal efficiency but also the service offered to citizens. The ADM case with Recrytera is not only a success story, but a model to follow, an example of how technology can be put at the service of a more modern PA, accessible and close to everyone’s needs.

Contacting Recrytera will allow you to find out how you can turn your organization into a benchmark for public sector innovation, creating selection processes that are at the same time effective, fair and sustainable.

The future of public administration starts today, and it is digital. Are you ready to be part of it?

 

On April 8, 2024, a significant moment in the history of Italian public competitions occurred at Fiera di Roma: for the first time, a digital, completely paperless competition procedure was conducted, without the need for paper documents; in fact, even the letter of invitation was removed.

The aspiring candidates for the position of Accounting Officer, at the Ministry of Justice – Department of Penitentiary Administration, arrived at 10 a.m. at Via Portuense No. 1645, with only their valid identification documents.

Concorsi Smart has proven once again that it is a leading company in managing public competitions and supporting the administrations of our country in the recruitment of personnel, offering a fast, safe and professional approach.

The new full paperless mode: invitation letter goes digital

The big difference in the new approach is that, if up to now, the procedure required candidates, during check-in and recognition, to show an invitation letter with QR code, received via PEC, in addition to their ID, now a new completely paperless mode has been introduced.

In this way, candidates no longer must print out the invitation letter for check-in, but will only need to show an ID, preferably electronic, and Recrytera’s software will take care of the rest, providing check-in staff members with the summons code.

This significant step forward eliminates the use of paper, simplifies the procedure and speeds up the entry of candidates into the classroom. Which means a significant increase in efficiency, as candidates only need to carry their ID with them.

Efficiency and speed of the recognition phase

Recognition operations began at 10:40 a.m., and the 1,240 candidates in attendance were guided to their seat inside the classroom in a 45-minute period. The competition ended at 2 p.m., with a great demonstration of efficiency and practicality thanks to the choice of using a totally digital procedure. Record times for check-in operations.

The Department of Prison Administration’s choice to rely on a completely paperless procedure confirms the beginning of a new era in the field of public competitions, where large numbers no longer scare when innovative digital systems are used to manage the procedure.

In fact, the competition announced by DAP is proof that digital technology optimizes the timing of the entire procedure, from the initial phase of accreditation of participants up to the execution of the test, contributing to increase reliability by the authorities and at the same time reduce stress levels in candidates, who are no longer forced to stand in exhausting queues and wait.

A new challenge for Recrytera

Recrytera continues to demonstrate its commitment to the growth of technological innovation, raising quality standards in the public competition sector and ensuring the satisfaction of both administrations and candidates.

Will the letter of invitation be retired in all the competitions?

No, not in every competition. They will be fully paperless, only when requested by administrations interested in experimenting with this new procedure management.

If you also want to learn about this new mode, contact us here.